With this post of how to recall an email in outlook, we will tell you about how you can recall and replace an email message that you assigned. With email recall, your message that you sent is retrieved from mailboxes, of recipients who have not opened it yet. With this, you still have the option to do a replacement message. For e.g., If you forgot to combine attachment, try to cancel the message and then send a replacement message that has an attachment.
The message recall feature is handy when you click send and this message is possible only if you and recipient have the office 365 or Microsoft Exchange email account in the same corporation.
How to Recall an Email in Outlook Top 5 Tips
- Select the sent items folder in the folder pane on the left of the outlook window.
- The open message which you want to recall. Double click for opening the message. Select the message so it shows in the reading pane and it will not allow you to recall the message.
- Select actions> recall this message from the message tab.
- Tap on the delete unread copies of this message or delete unread copies & replace them with a modern message and then click on ok.
- If you are sending a replacement message, just build the message and then click on send.
These are the best steps for Recall an Email in Outlook
Easy Steps to Recall an Email in Outlook
- Based on the settings of recipient’s email clients, whether the original email has been read, and different other factors, result of your attempt to recall a message may vary. These are the following few potential results of outlook recall.
- If the receiver has read the message, recall will fail. The original message and new message are available to the recipient.
- If the email receiver has not opened the original message and opens the recall message first, the original message is deleted. Outlook will inform the receiver that you have deleted the message from their mailbox.
- The results can happen if receiver moves both messages to the same folder, either by manually or by using a rule.
- If the receiver enabled the process requests and responses on arrival in the tracking section, and the recipient has not read the original email, outlook will delete the original message and informs the receiver that you deleted the message.
- If in case the original message is marked as read when the recall message is handled, the recipient is informed that you want to delete the message. Original message remains in the recipient’s box.
- If the receiver moves the original message out of the inbox and in other folder and recall message goes to inbox, the recall fails regardless of whether it has been read or not. The receiver is informed that the recall attempt is failed. Receiver has the access for both the original and new email message.
- If you use outlook on mobile device and attempt a recall the message, the process will likely to fail.
Fix Recall an Email in Outlook
Delay in Sending Messages
If you send an incorrect email, this can be disadvantageous and disturbing. Recall feature of outlook may save you in a pinch. You can do the organizing and delay in messages. This would give you time for recognizing errors or updates information before your email land in your receiver’s box and help to recall an email in outlook.
So, you know how to recall an email in outlook, starting the recall process does not mean that it will work the way you wanted. With today’s internet speed, emails that are sent by mistakes can wait in someone’s inbox, and this creates several issues. Many factors are there that you can compensate for the recall or at least make it more difficult.
- Opening Messages- If a receiver opens the mail, you cannot recall it. The receiver can even get the recall message and note that you certainly required to delete the first email, but it will stay in their outlook system, anyhow. When an email is opened, things may not work like you expected it to be. This is the reason why it’s good to act instantly.
- Redirect to Other Folders- If your initial message has switched on the filter and it was rerouted with a folder that’s not the inbox, thus recall would fail. Recall will hardly affect emails that stay around the inbox. If the initial message is waiting for the response, it won’t go elsewhere.
- Public Folders- Public folders can turn things in a hard direction as if anyone reads the initial message, the recall will fail. It does not mean that the receiver or login account tags the email as read, it’s even very slow.
Follow the given steps and fix recall an email in outlook.
- Other Email Apps- The Recall function of the app is made to work with outlook only. If you are sending emails to someone who uses Gmail. E.g. Recall function may not work.
- Mobile Apps- If you use exchange active sync settings for the outlook on mobile devices, then the recall option may not work either. This arises owing to the system is trying to juggle various alternative variants of outlook as it syncs and it cannot complete the process, specifically if your mobile device is offline.
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